LIBRARY

AUTOMATED INFORMATION SYSTEM

System "LIBRARY" is designed for computerization and information support of library activities in offices and organizations.

Functionalities of the system:
Registration of books, magazines and other publications received in the library of the respective office (organization);
Creation of Information connections between publications and other documents registered in the system;
Registration of readers in the library;
Registration of borrowings of publications by readers;
Control of the terms for giving back of publications borrowed by readers;
Preparation of current and periodical reports about the publications that have not been given back;
Referential-information service with data from the publications in the library;
Information support for analysis of the data about the library activities and the reader’s interest.

Information entities and information scope:

Publications (type of publication, author, title, inventory number, year of issuance, publisher, city of publisher location, number of copies, date of acquisition, annotation , content, press-mark number, subject line, connection to entities and events, etc.);

Readers (names, IDN, address, etc.);
Borrowing of publications by readers (data for the publication, data for the reader, date of borrowing, term for use, date of giving back, etc.).

Activities:

Entry of information about a publication – includes automated thematic classification and entry of its informational description; addition of the original (in electronic form), images, tables, schemes, photo, video or audio materials; automated generation of the inventory numbers of all copies of the publication.
Exclusion of the publication from the system – entry of the purpose for exclusion, date of exclusion, data for the exclusion protocol.
Entry of information about readers – entered persons is identified in order not to be entered again
Entry of data for the borrowing of a publication – entry of data for publications and readers, date of borrowing, term for giving back, etc. Borrowing of more than one publication at the same time is permitted to each reader.
Entry of data for giving back of a publication by a reader – date of giving back and notes for the publication and/or the reader, if any.
Update and deletion of the entered data in the system – performed after the respective information entity has been identified and after the respective update (deletion) has been explicitly confirmed.

Query activities – queries are performed by arbitrary combinations of:

- characteristics of the publication (fixed indications, key words), full-text search by definite words or word combinations, etc.;

- data for the readers;

- characteristics for the borrowing of publications and others.

Entry, update and deletion of data in the system is carried out in interactive mode. Data entry can be made from text files as well. The answers to queries, prepared by the system, can be viewed on the system screen, printed out or retrieved in a file.

Data protection:

It is provided by regulation of the access to the system activities and stored data after check of  user names and passwords of the persons authorized to work with it.

The system performs self control over its own database, as well as automated support for the location and elimination of possible breaches.

Platform independence:

System “LIBRARY” has been designed for operation within the environment of the operating systems Unix, Linux, Windows 2003, XP, 2000, NT, 98, etc. As Database Management System can be used every relational DBMS relevant to the requirements of the SQL ANSI standard - Oracle, Informix, SyBase, MS SQL Server, etc.

 
Major users:

System “LIBRARY” has been implemented in the Academy of the Ministry of Interior, Research Institute for Forensic Science and Criminology at the Ministry of Interior, Ministry of Defense, National Art Gallery, etc.

 The quality management system ISO 9001:2000 has been implemented in Index-Bulgaria Ltd. for all its activities. The company is certified by LLOYD'S REGISTER QUALITY ASSURANCE (LRQA).